Duties of Officers

President

1. The President is a voting member of the executive board.
2. The President shall provide leadership and direction to The Club and The Team.
3. The President shall organize and run all meetings of the Executive Board.
4. The President shall compile agendas for weekly Executive Board meetings and necessary Team meetings.
5. The President shall coordinate the work of the other officers and committees of the organization in order that the objectives can be met.
6. The President shall recommend such organizational changes as are necessary to effectively implement the responsibilities of the organization and to ensure its continuity.
7. The President shall serve as the liaison between the organization and other clubs and/or teams.
8. The President shall be responsible for working with the Treasurer to complete paperwork for the Undergraduate Student Government (USG) and the Club Sports Council (CSC), for as long as we are a member of CSC, and to ensure all procedures are carried out properly.
9. The President shall be responsible for securing primary and secondary practice space for the organization.
10. The President shall be responsible for Jacket and T-Shirt orders or delegating said duties.

Vice-President

1. The Vice President is a voting member of the executive board.
2. The Vice President shall assist the President in a supportive and positive manner through direct communication in the implementation of policies, programs and activities.
3. The Vice President shall in the absence, inability, or at the request of the President, assume control of any Executive Board meeting or any other functions or activities, with all rights, privileges and power as if he/she had been duly elected president.
4. The Vice President shall assist the President at all meetings of the Executive Board.
5. The Vice President shall assist the President in coordinating the work of the other officers and committees of the organization in order that the objectives can be met.
6. The Vice President shall coordinate all semi-formals, theme nights, or pertinent club activities.
7. The Vice President shall organize all demonstrations performed by the organization.

Treasurer

1. The Treasurer is a voting member of the executive board.
2. The Treasurer shall be the financial officer of the organization.
3. The term of office of the Treasurer shall be from July 1st until June 30th of the following year with elections held at the election meeting.
4. The Treasurer shall have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies or securities of the organization. He/she shall maintain an operating budget as decreed by the time of year and past operating expenses. The balance of funds shall be deposited in Student Union Accounting Office as an Organization Account.
5. The Treasurer shall sign all disbursement vouchers of the organization, or delegate signing privileges as the circumstance arises.
6. The Treasurer shall submit a report of all receipts and disbursements at each meeting of the Executive Board.
7. The Treasurer shall produce a projected expenses report and complete other relevant financial paperwork for the club sports council, as long as the organization is a member of the club sports council.
8. The Treasurer shall take part in the requesting of funds from USG and shall serve as the main contact to be able to work with USG officers to ensure all procedures are carried out properly.
9. The Treasurer shall organize personal accounts of all team members.
10. The Treasurer shall close books at the end of the organization's fiscal year and submit them along with the appropriate records, to the Student Accounting Office for auditing.
11. The Treasurer shall be responsible for working with the President to complete paperwork for the USG and the CSC, for as long as we are a member of CSC, and to ensure all procedures are carried out properly.
12. The Treasurer shall be responsible for transaction of all monies belonging to the Club or the Team.
    1. All disbursable amounts should be approved by a 2/3 majority vote of the Executive Board prior to the event.
    2. Any two members of the Executive Board with signing privileges (President, Vice President, Secretary or Treasurer) may authorize reimbursements, payments or any other transactions.
    3. All transactions require a minimum of two signatures.

Secretary

1. The Secretary is a voting member of the executive board.
2. The Secretary shall keep accurate minutes of the meetings of this organization.
3. The Secretary shall maintain necessary records of the organization.
4. The Secretary shall assure communication to the organization, including necessary e-mails.
5. The Secretary shall make all necessary arrangements related to team-sponsored competitions to insure the success of all such events, including, but not limited to the following:
   1. Partner preferences
   2. Travel arrangements
   3. Housing arrangements
   4. Directions to and from competitions
   5. Parking arrangements
   6. Working with the Treasurer to finalize the registration costs, acquiring funding, and supplying Team dues to all competitions attended by the Team.
6. The Secretary shall register team members for all competitions.
7. The Secretary shall work closely with the Treasurer to supply information regarding competitions for USG and club sports funding applications.

Team Captain

1. The Team Captain is a voting member of the executive board.
2. The Team Captain shall be responsible for, but not limited to, the following:
   1. Securing coaching for team instruction
   2. Coordinating weekly practices
   3. Creation and implementation of the mentoring program
   4. Video-taping or note taking for all coaching sessions
   5. Keeping account of all YCN proficiency points for all members of the team
   6. Maintaining support equipment and medical supplies (team first aid/comp survival kit, etc.)
   7. Keeping inventory of all supplies owned by the organization (IE: costumes, etc.)
3. The Team Captain shall work closely with the coach to prepare a training schedule for all levels in both American and International styles of dance for the team.
4. The Team Captain shall arrange the check out testing with all members of the Team.

Club Director

1. The Club Director is a non-voting member of the board.
2. The Club Director shall act as the chief representative of The Club and present the concerns or suggestions of its members to the board.
3. The Club Director shall work with the secretary to ensure that all necessary club e-mails are sent in a timely manner and are accurate.
4. The Club Director shall work closely with the coach(es) to develop and maintain a training schedule for the team.
5. The Club Director shall be responsible for the publicity of the organization.
6. The Club Director shall be responsible for the publicity for any public activity.

Webmaster

1. The Webmaster is a non-voting member of the board.
2. The Webmaster is elected by the members of the executive board with which s/he shall serve.
3. The Webmaster shall secure hosting for the website and maintaining prompt payment of bills and fees associated with it.
4. The Webmaster shall be responsible for maintaining all systems implemented for content posting.
5. The Webmaster shall be responsible for maintaining all online applications, including, but not limited to, the registration system, email system and reports system.
6. The Webmaster shall work with the treasurer during the registration period to ensure that data is properly entered.
7. The Webmaster shall be responsible for maintaining proper performance of reports as required by the executive board.
8. The Webmaster shall be responsible for maintaining the email system including all "@uconnballroom.com" email accounts.
9. The Webmaster shall be responsible for training the next webmaster when his/her term is over.

Competition Coordinator

1. The Competition Coordinator is a non-voting member of the board.
2. The Competition Coordinator is elected by the members of the executive board with which s/he shall serve.
3. The Competition Coordinator shall secure board-approved venue for a date approved by board.
4. The Competition Coordinator shall present an initial budget to be approved by board, and update board of all substantial changes (a variance of %5 or greater) of total budget, before being finalized.
5. The Competition Coordinator shall acquire required officials, including judges and scrutineers.
6. The Competition Coordinator shall head the Competition Committee to organize all aspects of the competition.
7. The Competition Coordinator shall have the power to delegate required tasks as necessary.
8. The Competition Coordinator shall work closely with treasurer for all funding requests and associated expenses.
9. The Competition Coordinator shall book showcase and obtain insurance if necessary.

Club Sports Liaison

1. Purchase Orders (Away Competitions)
   1. Must be filled out for all attending UConn Students.
   2. Submitted 4 1/2 weeks before Competition Payment due date.
   3. Request send to Business to combine with remaining balance for team.
   4. Submit Travel Itinerary for those listed on P.O. 2 Weeks before comp.
2. General Team Forms
   1. Medical, Insurance, Liability, & Conduct copied 60 ea for 1st day of club (Copies should omit SS# and include "UConn Ballroom" in place of team)
   2. E-mail links to forms w/ due date by 1st day of club
   3. Collect general forms by Sunday before due date (keep record of turned in forms).
   4. Private Vehicle Forms collected for drivers 5 weeks before 1st away comp
   5. Submit Roster (Just paid UConn Students) by due date and update if applicable.
3. Club Sports Meetings
   1. Meet w/ graduate assistant at beginning of the year for one-on-one
   2. Attend every club sports general meeting (cannot miss more than 2)
4. Alcohol Awareness: yearly alcohol awareness meeting must be attended by every paid member who is a UConn Student. Notify team during club and by e-mail w/ consequences as soon as CS gives out date.
5. UConn Competition
   1. E-mail graduate assistant, CS coordinator, and CS Business person to meet w/ comp coordinator and one of the former about judges', scrutineer's, and showcase's payment.
   2. Work with Competition Coordinator to acquire contracts w/ all judges, scrutineer, MC, DJ, and showcase, as well as the CS 'officials forms' if necessary.
   3. Submit 4 purchase orders: 2 before competitions: 1) all judges 2) Scrutineer, Showcase, DJ, and MC. 2 after competition: 1) venue charge w/ invoice, 2) catering for pre-social dance w/ invoice

Faculty Advisor

1. The Faculty Advisor is a non-voting member of the board.
2. The Faculty Advisor shall report all incidents of gross negligence to the University.
3. The Faculty Advisor shall aid and resolve inter-board conflicts and/or conflicts with the University at the request of a Team member.
4. The Faculty Advisor shall be kept informed about weekly board meetings and strongly encouraged to attend and/or facilitate said meetings.
5. The Faculty Advisor shall be easily available for communication with the Executive Board.
6. The Faculty Advisor shall be used for guidance by the board.
7. The Faculty Advisor shall be responsible for maintaining fair and unbiased elections for officers of the Executive Board.
8. The Faculty Advisor shall serve as the tie breaker should the board have a tie on the tie breaker.

Meetings

1. Regular meetings of the Executive Board shall be held as deemed appropriate by the members of the Executive Board.
2. Meetings for the Team shall be held at every meeting of club.
3. The annual election of the Executive Board shall be held at the last team meeting in February. The standing Executive Board shall notify every active member in good standing of the Team of the date and time of the election meeting at least two weeks days prior to such a meeting.
4. Special meetings of the Team or Executive Board may be called by the Executive Board. Notices of such meetings shall be sent out by the Executive Board and shall state the purpose or business to be transacted. These meetings shall be limited to their purpose.

The Team

1. All members of The Team must pay membership dues.
2. The fee shall entitle the member to membership of the Team solely for the current semester.
3. Registration fees shall be paid to the Team by every member who wishes to attend a competition before the competition is held.
4. A member who cancels their registration after the last day for signing up must pay the Team the full registration fee for the canceled competition.
5. A member who does not attend a competition that they signed up for, regardless of the reason, shall pay the Team the full registration fee for the competition.
6. A member who carries an outstanding debt with the Team shall not be allowed to attend competitions until the debt is paid in full.
7. Any student or non-student unable to fulfill requirements for the Team as judged by the Executive Board may fall penalties deemed appropriate by the Executive Board.

Committees

1. Only active members of the Team in good standing shall be eligible to serve in any elected or appointed position(s).
2. The Executive Board may create such standing committees, as it may deem necessary to promote the objectives and carry on the work of the organization.

Fiscal Year

1. The fiscal year of this organization shall begin on July 1st and end on June 30th of the following year.

Revisions

1. The bylaws may be altered, amended, repealed, or added to by a 2/3 majority vote of the Executive Board at any time deemed appropriate by the Executive Board.

Ties

1. In the event of a tie on a vote by the board, which is an equal amount of votes on both sides of an issue, there shall be a tie-breaker consulted for a vote.
2. The tie breaker is elected at the beginning of the new board's term.
3. The tie breaker is elected from the available ad-hoc peoples.
4. The tie breaker serves for the full term of the board with which he/she was elected.
5. In the event that a consenus cannot be reached for the tie-breaker, the faculty advisor shall break the tie on the tie-braker vote.